KleanProof
Start free trialTry free

Approving hours from your phone

For
Supervisors
Where
Phone app
Time to read
2 minutes
Time to watch
1 minutes

You don't need to be at a computer to deal with a shift that needs a look. Supervisors and admins get an alert in the app and can sort it out in under a minute.

This is the phone side of Approving timesheets. For the full pay period and the export, use the web app.

Step by step

1Open the alert

Tap the notification on your phone, or tap the bell at the top of the app and tap the shift alert in your inbox.

The inbox with an alert about a shift that needs a look
The inbox with an alert about a shift that needs a look

2See what happened

The screen shows the site and the day, what was Planned, what was Clocked, the Breaks taken and the hours Worked.

Pills under the times say what was off, like Away from site or Forgot to clock out.

The shift review screen showing Planned, Clocked, Breaks and Worked, an Away from site pill and an Hours to pay control
The shift review screen showing Planned, Clocked, Breaks and Worked, an Away from site pill and an Hours to pay control

3Approve it

If the hours look right, tap Approve. You can add a Note (optional) first.

4Or change the hours

Use the buttons beside Hours to pay to go up or down 15 minutes at a time. Reset puts it back.

The note box becomes Why the change, and it's required. Say what happened, like: left at 10, confirmed with the client.

Tap Approve with the new hours. The original clock times stay on the shift.

The Hours to pay control changed, with a Why the change note filled in and the Approve button showing the new hours
The Hours to pay control changed, with a Why the change note filled in and the Approve button showing the new hours

What you might see instead

  • Approved by someone: another person already dealt with it.
  • This shift isn't finished yet. You can approve it once it ends.
  • Approved automatically. Nothing was off about this shift.
  • You can't approve your own hours. An admin can.

Common questions

Do I have to do this on my phone?
No. Everything here is also on Timesheets in the web app.
Can I export hours from my phone?
No. Exporting is on the web app.
I'm not getting these alerts.
Check that notifications are on for KleanProof in your phone's Settings. If your admin limited supervisors to their own sites, you only get alerts for the sites you're assigned to.

More help

Approving timesheetsReview shifts that need a look, change hours with a reason and export a CSV for payroll.Watching the day on the Today boardSee who is on shift, late, on break or missed, follow routes and know what each alert means.Planning shifts and reading the scheduleAdd repeating and one-off shifts, change a single day and read the week on Schedule.