A cleaning inspection app built for the walk, not the office
Your supervisor is standing in a restroom holding a phone in one hand. That is the design constraint. Everything in KleanProof’s inspection screen exists because of it: big targets, one decision per item, a camera that opens itself, and no typing unless you genuinely have something to say.
What a walk looks like
You open the site on your phone and the areas are already lined up in the order they always run: entrance, restrooms, offices, corridors, floors, the janitor closet last, because that is where the mop bucket goes back. The standard was set once. It does not move. Each item takes one tap: Pass, Fail or N/A.
Tap Fail and the camera opens right there, not a file picker or an upload screen. The photo has to be taken now, in front of the problem, because a photo taken later is a photo of somewhere else. Add a note if the picture does not explain itself. Move on.
At the end you submit. The score is arithmetic on what passed, so two supervisors walking the same building get comparable numbers rather than two opinions. N/A items are excluded from the maths rather than counted as passes, which matters more than it sounds. Marking an unavailable area as a pass is how scores quietly inflate.
What happens the second you submit
This is the part a checklist app does not do. Every failure from that walk collects into one ticket for that inspection, with its own reference code, an owner and a due date. The ticket is the container you manage. The deficiencies are the items inside it. Twelve small problems in one building stay on one screen instead of scattering into twelve unconnected tasks nobody tracks.
The front-line cleaner responsible gets a link by email or text. It shows the photo, the area, and the instruction in plain language, the same three things a supervisor would explain if they were standing right there in the hallway pointing at the problem. They fix it, photograph the fix, and send it back. A supervisor has to look at that fix photo and agree it actually solved the problem before the ticket closes. Nothing closes on its own.
Designed for phones held by working hands
- Big targets. Inspectors wear gloves, work in poor light, and are often holding something else. Every control is sized to be hit without looking twice.
- One decision per item. There are no sliders, no five-point scales, and no free-text fields to fill in, only Pass, Fail, or N/A.
- Camera-first. A failure without a photo cannot be submitted. That single rule is what makes the record hold up in a conversation with a property manager.
- Built for buildings without signal. Basements and stairwells do not stop the walk.
- Readable in a hallway. Text and targets are sized for a person standing up and moving through a building, the opposite of a designer’s screenshot.
What the office side sees
Managers work in a browser: sites and customers, inspection history per site, open tickets with due dates, and scores trending over time. A site drifting from 94 to 88 across three months shows up before the customer ever calls to complain, because inspections are running on a cadence instead of happening only when something goes wrong.
Your customer gets a report link they open without an account: the score, what was found, and what was closed. Over a few months, that becomes the file you bring to the renewal conversation. The reasoning behind running it that way is in the quality control system.
Setting up your first site
Start with one building, ideally the one generating complaints. Build its areas and items, or import a site you already have, and let a contract or task list be turned into a draft checklist you review and correct. Walk it once as a baseline. Walk it again a week later and send that report to the customer. Two walks tell you more about your operation than a month of planning.
If you want the item list before you sign up for anything, the commercial cleaning inspection checklist is free to download and print, and there are restroom and office versions as well.
What it costs
You pay for supervisor seats only: $250 CAD a month for 2, $500 for 10, $50 a month for each additional seat. Sites, inspections and front-line cleaners are unlimited and never billed. Annual billing is pay for 10 months, get 12. A 30-day free trial, card required. See the pricing page for the full breakdown.
Common questions
What does a cleaning inspection app do?
It replaces the clipboard and the follow-up texts. A supervisor opens the site on a phone, walks the areas in order, marks each item Pass, Fail or N/A, and photographs anything that fails. When the walk is submitted, the failures become tracked deficiencies with an owner and a due date, and the customer gets a report with the score.
Does it work with no signal in a basement?
Inspections are designed for real buildings, which means loading docks, stairwells and mechanical rooms with no bars. Walk the site, capture what you find, and submit when you are back in coverage.
Can a cleaner use it without a login?
A cleaner does not use the app at all. They get the deficiency as a link by email or text with the photo and the instruction, fix it, photograph the fix, and send it back. A supervisor reviews the fix before it closes. No app, no account, no seat, no charge.
How long does one inspection take?
A typical mid-size office floor is 10 to 20 minutes once the standard is set up, because the app orders the walk for you and the photo is a tap. The first walk on a new site takes longer, mostly because you are deciding what your standard actually is.
Who needs a paid seat?
Supervisors who run inspections. $250 CAD a month covers 2 seats, $500 covers 10, and extra seats are $50 a month. Sites, inspections and front-line cleaners are unlimited and never billed.